Executive Assistant to the Managing Director

Our client is a dominant force in Kenya's agricultural export sector, celebrated for delivering premium-quality produce to global markets across Europe, the Middle East, and Asia. With a firm commitment to innovation, excellence, and sustainability, they are seeking a highly organized, proactive, and resourceful Executive Assistant to become the right hand to their Managing Director (MD).

This is a critical role that demands exceptional discretion, foresight, and the ability to manage a wide array of tasks—from high-level executive administration and international event coordination to personal investment oversight. You will be the central point of contact and a key enabler of the MD's success.

- Executive Support: Masterfully manage the MD's calendar, schedule high-stakes meetings, and ensure their time is optimized for maximum impact.

- Personal & Investment Management: Oversee the administration of personal investments, including rental properties, collections, and other related matters with complete confidentiality.

- Event & Exhibition Coordination: Lead the planning and execution of the company's participation in 3-4 major international agribusiness exhibitions each year. Your responsibilities will cover everything from stand booking and design to logistics, accommodation, and visa arrangements.

- Travel & Logistics: Arrange seamless and complex professional and personal travel itineraries for the MD and their family, managing all bookings, visa appointments, and logistics.

- Budget & Record Management: Meticulously maintain records of all exhibition and travel expenses, ensuring strict adherence to and efficient control of budgets.

- Stakeholder Liaison: Act as a polished and professional point of contact between the MD and key external stakeholders, including clients, vendors, and business partners.

- Confidentiality: Uphold the highest level of discretion and integrity while handling sensitive company and personal information.

* A Bachelor's degree in Business Administration, Management, or a related field is preferred.

* Proven experience as a high-performing Personal or Executive Assistant supporting senior-level executives.

* Exceptional organizational, multitasking, and time-management skills with impeccable attention to detail.

* Outstanding communication and interpersonal abilities, with a consistently professional and polished demeanor.

* Full proficiency in the Microsoft Office Suite and other relevant productivity tools.

* A resilient and independent worker who thrives under pressure in a fast-paced environment.

* Added Advantage: Prior knowledge of agricultural exhibitions and international travel logistics.

* Asset: Familiarity with Kenyan and international visa application procedures.